Donor Relations & Events Coordinator
Position Title: Donor Relations & Events Coordinator
Status: Non-Exempt (Part-Time up to 30 hours per week)
Hourly Rate: $25.65 to $30.78 commensurate with experience
Department: Public Affairs
About The Arc Rockland
The Arc Rockland is a proud chapter of The Arc United States, serving nearly 800 individuals with intellectual and developmental disabilities throughout Rockland County. We offer a wide range of programs, including early childhood education, residential services, employment opportunities, autism-specific supports, family resources, medical care, and recreational activities. With a team of over 600 dedicated professionals, we focus on abilities and work hand-in-hand with individuals and families to promote inclusion and independence. At The Arc Rockland, every person is valued as an integral member of the community.
Position Summary
The Donor Relations & Events Coordinator will assist the Public Affairs/Development Department with fundraising and events goals through donor relations, donor database management, and event planning and implementation.
Role’s Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Employees may be required to perform other job-related duties as instructed by the Supervisor, subject to reasonable accommodations.
Donor Relations
• Assist with cultivation and stewardship of donors to strengthen relationships
• Respond to donor inquiries, requests, and provide guidance on donation processes
• Contribute to outreach efforts and fundraising campaigns, including Family Friends donor circle, End-of-Year appeal, and special initiatives
• Conduct research to identify new potential donors, including individuals, foundations, and corporations
• Coordinate donor outreach through multiple channels, including email and postal mailings
Donor Database Management
• Accurately input and manage donor data, including processing, recording, and acknowledging all pledges and gifts
• Maintain and update donor records using CRM software (Blackbaud/Raiser’s Edge)
• Generate reports and donor lists to track progress toward annual goals
• Ensure data accuracy, organization, and compliance with privacy policies
• Provide accurate coding of donations to the finance department
Event Planning & Support
• Assist with planning and execution of events, including signature annual events such as the Harold Peterson Memorial Golf Classic, A Taste of Rockland, and Step Up for The Arc Rockland
• Support outreach to attendees, sponsors, and vendors
• Input registrations, donations, and sponsorships into Raiser’s Edge and generate status reports
• Coordinate with vendors, venues, committee members, and volunteers
• Assist with solicitation and coordination of auction items and in-kind donations
• Contribute to post-event analysis and documentation for future improvements
Purchase Orders & Requisition Processing
• Process department purchase orders and requisitions, ensuring accurate documentation
• Coordinate approval workflows and budget tracking
• Communicate with vendors and finance team as needed
• Organize financial records for reporting and auditing purposes
Meetings & Collaboration
• Prepare for and participate in regularly scheduled check-ins and event/project-specific meetings as directed by the Chief Development Officer
• Participate in meetings regarding The Arc Foundation of Rockland and agency activities as requested
Additional Duties
• Perform other related duties as assigned
• During busy periods, such as leading up to major events, additional work hours may be required
Requirements
Education & Credentials
• Associate’s degree in Communications, Business Administration, Humanities, Marketing, or related field are preferred.
• Five (5) years of relevant experience in lieu of a degree may be considered
Experience
• Minimum of two (2) years of administrative, organizational, or database management work, preferably in the non-profit sector
Knowledge, Skills, & Abilities (KSAs)
• Excellent oral and written communication skills with proficiency in English
• Ability to multi-task and manage time effectively
• Ability to work independently and collaboratively within a team
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Forms, Gmail)
• Proficiency with CRM/Donor Database platforms, such as Blackbaud/Raiser’s Edge or Salesforce
• Ability to sit for long periods of time in front of a computer with visual and auditory acuity required
• Must be able to speak clearly and distinctly to interact with donors, Board members, vendors, partners, and families when necessary
What We Offer
• Comprehensive Health Coverage including Medical plans with low premium contributions, Dental, and Vision plans
• 403(b) Retirement Savings plan with employer match
• Employer-Paid Life Insurance
• Generous Paid Time Off (starts at 20 days annually for new non-union employees)
• Paid Training to set you up for success from day one
• Flexible Scheduling Options including morning, evening, overnight, and weekend shifts
• Part-Time and Full-Time Roles to fit your lifestyle
• Tuition Assistance Program & Career Advancement opportunities
• Voluntary Benefits including Short-Term Disability, Cancer Care & Accident, Pet Insurance, and Auto & Renters Insurance
• Employee Assistance Program
How To Apply?
Please complete our employment application and email it to recruitment@thearcrockland.org. We look forward to hearing from you! There is never a fee to apply for a role at The Arc Rockland.
The Arc Rockland is an Equal Opportunity Employer.
The Arc Rockland strives to create and maintain a work environment in which people are treated with dignity, decency, and respect, providing everyone with an equal opportunity to thrive. We are committed to building a diverse and inclusive workplace that values the unique perspectives and contributions of all of our employees – a workplace where every employee is able to bring their whole self to work.
